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Job Seeker
Writing
a Resignation Letter |
| The resignation letter should be brief and
to the point. Remember, this letter is simply meant to communicate your decision,
not justify it. The letter should be dated and written to your direct supervisor or
an appropriate manager. It should include the following: |
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A direct statement of
your intent to terminate employment and indicate your last day you of employment (a
two-week notice is standard).
A statement reaffirming the positive experiences gained from the company, and your
reason(s) for leaving. (Note: Keep this portion brief and professional.)
A statement indicating your desire to fulfill your job duties through your last day of
employment, and your commitment to facilitate a smooth transition.
Review the letter for spelling and grammatical mistakes and, if possible, have the letter
proofread by someone you trust.
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| Keep the discussion of your
resignation to a minimum. Your attitude toward your new position should be one of
enthusiasm. A positive attitude discourages supervisors and colleagues from trying
to convince you that you have made the wrong decision. Avoid making criticisms of
your current company/job (address concerns in an exit interview or, if an exit interview
is not scheduled, you may request a meeting with a Human Resource representative in order
to communicate any grievances). There are two reasons for avoiding criticisms: 1)
Discussing criticisms with your supervisor may promote defensiveness and negativity, and
2) Discussing criticisms with your co-workers may make them feel torn between wanting to
support you and needing to maintain their own sense of value and optimism about the
company for which they still work. |
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